Nafasi za Kazi :- Assistant Human Resource Kutoka Aga Khan Health Service
Nafasi za Kazi :- Assistant Human Resource Kutoka Aga Khan Health Service
ASSISTANT HUMAN RESOURCE (1 POSITION) – MWANZA CLUSTER
REPORTING TO THE MANAGER, HUMAN RESOURCE
POSITION SUMMARY
He/ she provides day-to-day HR operational support for Mwanza Cluster on various HR functions. The role provides HR support in the areas of Recruitment and Selection, Training and Development, Compensation & Benefits, Performance Management, Employee Engagement and Relations, to mention but a few.
ROLES AND RESPONSIBILITIES
- Ensuring that all relevant employee information is obtained and secured within an employee’s personnel
file. - The documents collected should be sent to HR Head office for filling as well
- Prepare and present briefing note and/ recommendations as required.
- These may consist of recommendations for new job descriptions, postings, evaluations, disciplinary action, and conduct staff exit interviews.
- Support the completion of employee Probationary, Performance Improvement Plans (PIP)and Annual
Evaluations. - Liaising closely with HR at the Head Office to ensure Payroll for both full time and non-full time staff is timely processed and closed
- Ensure workplace practices are compliant with institution and employment standard policies and guidelines.
- Facilitating & coordinating recruitment and selection activities for Mwanza Cluster for all full-time staff, Visiting Consultancy, LOCUMS, Volunteers, etc., including maintenance of candidate/resume database and contracting.
- Provide input to the policy and procedure formulation and amendments on an ongoing basis and responds to employees and management inquiries regarding policies, procedures, processes, and programs.
- Ensure that all job descriptions for Mwanza Cluster staff and related employment agreements are current and maintained properly.
- Monitor the timely completion of all attendance timesheets and submitted to HR Office at the main Hospital.
- Handle employee relations, in collaboration with OHC’s Administrative Officers of Mwanza Cluster and Employee Relations Officer addressing concerns and fostering a positive working environment.
- Prepare letters and other correspondences as requested by employees are submitting them for signatures before handing them over to staff.
- Support performance management process and facilitate professional development initiatives.
- Answer queries from the staff and enhance good relationships among them.
- Actively take role in all HR audits which include JCIA, Safe Care and other statutory audits.
- Ensure safe documentation of staff personal files with the required documents for Mwanza Cluster
- Assisting in conducting reference checks for the new staff.
- Prepare transfer, confirmation, promotions letters and submit them at HR main office for signature
- Update the list of existing staff/keeping up with the employee’s database and submit it to HR main hospital on monthly bases.
- Approve and keep track with all Part time employees’ leaves for Mwanza Cluster.
- Collaborate with department heads to identify staffing needs and provide HR support.
- Any other roles assigned by the Supervisor or His/her Designee.
QUALIFICATIONS AND EXPERIENCE
- Minimum three (3) years of relevant working experience
- Minimum Bachelor’s Degree in Human Resource Management, Public Administration, Business
- Administration or Psychology or related field.
PLEASE NOTE: ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEWS. APPLICATION LETTER, CV AND EDUCATION CERTIFICATES SHOULD BE SUBMITTED ELECTRONICALLY TO: [email protected] WITH THE SUBJECT LINE OF THE POSITION.
Mwisho wa kutuma maombi ni 2 February 2025
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Kwa Matangazo ya AJIRA Mpya kila siku BONYEZA HAPA
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